Operations Officer

African Development Bank

THE BANK:

Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 81 member states, including 54 in Africa (Regional Member Countries). The Bank's development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. In order to sharply focus the objectives of the Ten-Year Strategy (2024 – 2033) and ensure greater developmental impact, five major areas (High 5s) have been identified for scaling up, namely, energy, agro-business, industrialization, integration and improving the quality of life for the people of Africa.

THE COMPLEX:

The Vice Presidency for Private Sector, Infrastructure and Industrialization is central to the Bank's mission of developing the private sector, improving infrastructure and accelerating industrialization. The complex main functions are to (i) strengthen the enabling environment for private sector [and financial sector] development conducive to inclusive growth and sustainable development, (ii) support the development of reliable and sustainable infrastructure, including cities and urban development, and (iii) place renewed emphasis on industrial and trade performance in support of structural transformation across Africa. The Complex leverages knowledge, co-financing, and partnerships to attract private capital and work with governments on delivering the Bank's development agenda.

THE HIRING DEPARTMENT:

The primary role of the Financial Sector Development Department (PIFD) is to help the Regional Member Countries (RMCs) increase the reach, depth, and breadth of their financial systems, while safeguarding financial stability. The Department has four long-term objectives: (i) development of a vibrant private sector through an inclusive access by households and enterprises to financial services; (ii) strengthening markets participants; (iii) developing efficient capital markets, and (iv) deepening regional financial integration.

Paired with other Industrialization, infrastructure and Private Sector complex departments, PIFD is responsible for implementing the Bank Group's Financial Sector Development strategic objectives towards vibrant, innovative, robust and competitive financial systems, both national and regional, and in both the public and private sector levels of RMCs. PIFD department plays a transversal role across the Bank's five strategic priorities, applying its financial deepening and access tool kit to the High Five (H5) agenda. Fundamentally, the scalability and policy momentum inherent in the H5 agenda create an important opportunity for expanded relevance of the Financial Sector Development core skill set, flexible financing instruments and delivery frameworks for financial inclusion, smart resource mobilization and capital markets development. PIFD leverages partnerships to bring about greater developmental impact in financial sector development.

THE POSITION:

The main purpose of the Operations Officer is to support PIFD Director, Managers and staff in: (i) coordinating the implementation of the annual work programme and related assignments; (ii) preparing the administrative budget and monitoring its implementation; (iii) monitoring portfolio performance and the KPIs; (iv) supporting PIFD Management and Investment Officers with information management and data entry tasks as well as financial analysis; and (v) leading on the establishment and maintenance of all information management systems and databases (e.g. SAP) to enable the effective result-based management of the PIFD projects.

KEY FUNCTIONS:

Under the supervision of the PIFD Director, the Operation Officer will:

Work Programme / Monitoring:

- Collect data in respect of projects, programs and initiatives, from Investment Officers, concerning the completed, on-going and pipeline projects, loan/grant administration and project management, and assist in the entry of such data in various systems used by the Bank, SAP and the Bank Project Processing Schedule (BPPS), as well as in PIFD internal systems.
- Contribute to the design and maintenance of a database for PIFD portfolio of active and pipeline projects.
- Extract data and produce templates/ monitoring tables on the Department's Key Performance Indicators (KPIs).
- Provide weekly analysis on the work program, portfolio monitoring, and KPIs achievement.
- Follow up and update project schedules in BPPS in accordance with Board Agenda.
- Analyse, consolidate and produce inputs for the PIFD reporting, such as the origination delivery reports, sovereign operation implementation reporting, non-lending and activities reporting.
- Assist with financial sector input in the preparation of internal report for Senior Management
- Engage other departments and experts during the process of gathering and analysing data requirements.
- Report on accuracy and completeness of SAP data regarding the department's portfolio and Indicative Operational Program (IOP).
Budget Preparation/ Monitoring:

- Support PIFD management with the preparation of the yearly budget and ensure all data is uploaded in the AfDB's budgeting and programming system (SRAS).
- Monitor implementation of the budget and expenditures to ensure they remain within authorised level.
- Coordinate the preparation and monitoring of business development and other missions.
Other Duties:

- Attend internal Business Review Meetings (BRM), draft minutes and ensure timely clearance and distribution.
- Prepare and coordinate the PIFD Management meetings and the quarterly department meetings.
- Engage regularly with other key Departments of the Bank, including regional and country offices, the front office of PIVP etc.
- Engage with Information Systems Department, if necessary, for all issues relating to the SAP system and other information technologies; play the role of SAP resource person in the department; provide training to staff of the department in the use of SAP.
- Perform and prepare ad hoc requests, analysis, briefs requested by the PIFD Director

COMPETENCIES (skills, experience and knowledge):

- The candidate should have at least a master's degree, in Business Management, Economics and Finance, Statistics or related fields.
- Minimum of four (4) years of relevant practical working experience in data collection, processing, data mining, analysis and forecasting either within the AfDB, with a similar development/multilateral organisation or the private sector.
- Professional qualification in data visualisation is desirable.
- Experience in project portfolio monitoring and using information management systems (such as SAP) to access, compile and present data and statistics in user friendly format.
- Experience in using budgeting tools and systems, in particular the budgeting systems of the AfDB or similar organizations.
- Strong analytical and conceptual abilities.
- Good organisational, coordination and communication skills.
- Team working and relationship skills.
- Ability to handle speedily and efficiently internal and external requests.
- Ability to work competently in English or French, with a good working knowledge of the other language.
- Familiarity with project identification and project management procedures of development institutions, multilateral development banks and, in particular, of the African Development Bank, is an added advantage.
- Competence in the use of standard software (Word, Excel, Access, PowerPoint).
- Advanced Excel skills and knowledge of SAP and the AfDB's Information Management Systems is highly desirable.

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Important Application Information:
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Secteur: Services sociaux et pour la communauté/Associations à but non lucratif

Poste: Autre

Taux d'occupation: 80-100% / 100%

Type d'emploi: Staff (Permanent and Fixed Term)

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